Job Title: Accounting Specialist / Staff Accountant
Reports To: Vice President of Finance

General Responsibilities:

Support the Finance & Accounting team in delivering timely and accurate financial information through monthly close activities, account reconciliations, financial reporting, payroll processing, and cash flow planning. Collaborate across departments to ensure financial integrity, compliance, and continuous process improvement.

Key Responsibilities:

Month-End Close & Financial Reporting
Assist in executing the monthly close process, including preparation of journal entries, account reconciliations, and variance analysis.
Ensure the accuracy and completeness of the general ledger by reviewing and validating key account balances.
Generate and distribute recurring and ad hoc financial reports for management review.
Payroll Administration
Process bi-weekly payroll accurately and on time, coordinating with HR for employee changes, benefits deductions, and compliance.
Maintain payroll records, reconcile payroll-related accounts, and support quarterly and year-end payroll reporting (e.g., W-2s, 941s).
Act as the primary point of contact for payroll-related questions from staff.
Cash Flow & Expense Management
Maintain and update the daily cash calendar to support strategic cash planning and liquidity forecasting.
Support the VP of Finance in managing short-term cash needs and anticipating large disbursements, including credit card payments, vendor obligations, and other financial commitments.
Credit Card & Bank Reconciliations
Reconcile corporate credit card statements monthly, ensuring all transactions are properly supported and recorded.
Prepare bank reconciliations and investigate discrepancies in a timely manner.
Accounts Payable Oversight
Review vendor invoices for accuracy, ensure appropriate G/L coding, and facilitate timely payment processing.
Collaborate with team leads to resolve any invoice or PO discrepancies and maintain strong vendor relationships.
Data Integrity & Compliance
Maintain organized digital records and filing systems to support audits and reporting requirements.
Prepare monthly sales tax filings for KY and TN and support other compliance filings such as 1099s and property tax returns.
Reporting & Analytics
Prepare and distribute daily, weekly, and monthly financial and operational reports including the Daily Sales & Backlog Report and Financial Summary.
Provide data-driven insights and support budgeting and forecasting efforts.
Year-End & Audit Support
Assist in the preparation of annual reports and schedules for external accountants and auditors, including fixed assets, account summaries, and sales reports.
Cross-Functional Support
Act as a financial resource for internal teams, promoting collaboration and clarity on accounting procedures and financial data.
Respond to vendor and customer inquiries professionally and efficiently.
Qualifications:

Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
2+ years of accounting or finance experience preferred, ideally in a multi-functional role
Experience with payroll processing and familiarity with relevant laws and reporting requirements
Proficiency with QuickBooks and Microsoft Excel (pivot tables, lookups, etc.)
Strong attention to detail, organizational skills, and the ability to manage multiple priorities
Excellent written and verbal communication skills
A proactive mindset and willingness to improve processes and systems
Benefits:

Eight paid Holidays

401K matching

Paid Time Off (eligible the next calendar year after hire)

Employer contributed health insurance

This position is Full time, Monday-Friday 7:30 am- 4:30 pm. Overtime may be necessary, but will be limited

Gerald Printing is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.